World Championship Jamboree/Handbook
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- | <td> <p align="justify">If you have a question or need help at any point during the Jamboree, you can visit the information center at the iGEM Headquarters desk in the Stata Center | + | <td> <p align="justify">If you have a question or need help at any point during the Jamboree, you can visit the information center at the iGEM Headquarters desk in the Stata Center or look for one of the iGEM staff members on site. |
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- | In these hubs will have poster locations, food (lunches, breaks), and sponsor tables. This year there will be | + | We have established two main hubs on MIT campus - the Stata Center and Lobby 13. In these hubs will have poster locations, food (lunches, breaks), and sponsor tables. This year there will be four presentation rooms across the campus. Check your team box for information on where you should set up your poster, and present. For all locations on the MIT campus – Stata Center, Lobby 13, Kresge Auditorium, and other event locations, consult the map in your registration packet.</p> |
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Ihere are iGEM shuttles from the Hyatt hotel to on- campus and from on-campus/Hyatt to and from Jillian's Boston. | Ihere are iGEM shuttles from the Hyatt hotel to on- campus and from on-campus/Hyatt to and from Jillian's Boston. | ||
See the flyer in your registration folder for details.<br>The cities of Boston and Cambridge have a public transportation system that is comprised of buses and subways. You can find more information about the MBTA here: <br> | See the flyer in your registration folder for details.<br>The cities of Boston and Cambridge have a public transportation system that is comprised of buses and subways. You can find more information about the MBTA here: <br> | ||
- | http://www.mbta.com. <br> | + | <a href="http://www.mbta.com">www.mbta.com</a>. <br> |
- | The World Championship Jamboree and its event locations are located near the MBTA Red Line at the Kendall/MIT subway stop. There are also several bus stops in the area.The school shuttle has stops across the campus. For more information about MIT shuttles see: <br> | + | The World Championship Jamboree and its event locations are located near the <b>MBTA Red Line</b> at the <b>Kendall/MIT subway stop</b>. There are also several bus stops in the area.The school shuttle has stops across the campus. For more information about MIT shuttles see: <br> |
- | http://web.mit.edu/facilities/transportation/shuttles/index.html | + | <a href="http://web.mit.edu/facilities/transportation/shuttles/index.html">web.mit.edu/facilities/transportation/shuttles/index.html</a> |
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- | Guests, including family and friends are welcome to register for all iGEM Jamboree events. If guests want to attend the presentation sessions, poster session, social on Sunday, and the awards ceremony, they have to officially register and get a badge (on-site registration is available and can be paid for with all major credit cards, US$ | + | Guests, including family and friends are welcome to register for all iGEM Jamboree events. If guests want to attend the presentation sessions, poster session, social on Sunday, and the awards ceremony, they have to officially register and get a badge (on-site registration is available and can be paid for with all major credit cards, US$475). <b>Limited access badges</b> are also available at US $100 for each event. |
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<b>Note:</b> iGEM teams that have not advanced to the World Championship Jamboree, but would like to attend, will be considered guests. | <b>Note:</b> iGEM teams that have not advanced to the World Championship Jamboree, but would like to attend, will be considered guests. | ||
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+ | Entrance to the awards ceremony is not guaranteed to guests, and is dependent on the capacity of Kresge Auditorium. | ||
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- | Food will be provided throughout the Jamboree. There will be lunch stations at both hubs: Stata Center and Lobby 13. Your team box will contain lunch tickets, which will be used to pick up your lunch. Badges must be visible in order to have access to all food.<br>Specially requested meals, vegan / gluten-free/ allergy, will be served at | + | Food will be provided throughout the Jamboree. There will be lunch stations at both hubs: Stata Center and Lobby 13. Your team box will contain lunch tickets, which will be used to pick up your lunch. Badges must be visible in order to have access to all food.<br>Specially requested meals, vegan / gluten-free/ allergy, will be served at Stata Center in room 32-124. |
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- | <td> <p align="justify">World Championship Teams can check-in on Friday afternoon (November 1st) for the Jamboree beginning at | + | <td> <p align="justify">World Championship Teams can check-in on Friday afternoon (November 1st) for the Jamboree beginning at 6:00pm. Registration will be located in Building 12, room 156.<br> |
At Registration you will pick up your team box containing team member badges, participation certificates, registration packets, lunch tickets, and other important and useful information. Each team leader will be responsible for picking up the team box. This means that each member of the team DOES NOT have to stand in line at Registration. <br> | At Registration you will pick up your team box containing team member badges, participation certificates, registration packets, lunch tickets, and other important and useful information. Each team leader will be responsible for picking up the team box. This means that each member of the team DOES NOT have to stand in line at Registration. <br> | ||
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- | Team leaders have a few responsibilities. Each team leader (or a designated representative) will be responsible for gathering | + | Team leaders have a few responsibilities. Each team leader (or a designated representative) will be responsible for gathering any additional general release forms and handing them in at registration in order to obtain your team box. Team leaders are responsible for making sure individual team members receive the materials in the box. |
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videos that will be uploaded online, we will also be uploading photos and videos from the entire event so | videos that will be uploaded online, we will also be uploading photos and videos from the entire event so | ||
others can get an idea of what iGEM and the Jamboree is like. In order to comply with the law, all participants | others can get an idea of what iGEM and the Jamboree is like. In order to comply with the law, all participants | ||
- | attending the World Championship Jamboree must | + | attending the World Championship Jamboree must agree to the terms of the general release form on the registration website. |
- | + | <br>Note: There will also be blank copies available at registration for you to fill out if you need another copy or if you are registering on site. If you have any questions or need further clarification, feel free to ask an iGEM staff member. | |
- | <br>Note: | + | |
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- | Software teams will be presenting in room 32-155 throughout the World Championship Jamboree. Be sure to watch these presentations and show your support! Software teams will be presenting on Saturday between 10:00am and | + | Software teams will be presenting in room 32-155 throughout the World Championship Jamboree. Be sure to watch these presentations and show your support! Software teams will be presenting on Saturday between 10:00am and 3:30pm, refer to the schedule in your registration packet for additional details. |
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- | <td> <p align="justify">This year there are | + | <td> <p align="justify">This year there are four presentation rooms located across the campus. Your team’s scheduled presentation time slot, session, and room have all been randomly assigned. Please see your team box for information on when and where your team will be presenting. |
- | Presentations will take place on Saturday and Sunday. The schedule for presentations is divided into sessions based on track. If you are attending a presentation, please be courteous, stay for the whole session, and only leave the room during the scheduled breaks.Each team has 20 minutes of presentation time, 5 minutes for questions and answers, and 5 minutes to switch with the next presenters. Please be sure to bring the necessary equipment for your presentation, such as your laptop, cables/adaptors, and power supply, as iGEM will not provide these. | + | Presentations will take place on Saturday and Sunday. The schedule for presentations is divided into sessions based on track. If you are attending a presentation, please be courteous, stay for the whole session, and only leave the room during the scheduled breaks. Each team has 20 minutes of presentation time, 5 minutes for questions and answers, and 5 minutes to switch with the next presenters. Please be sure to bring the necessary equipment for your presentation, such as your laptop, cables/adaptors, and power supply, as iGEM will not provide these. |
<br><br><b>Submit your Work</b> | <br><br><b>Submit your Work</b> | ||
In an effort to capture all of the hard work that teams have put into their iGEM projects, we ask that each team | In an effort to capture all of the hard work that teams have put into their iGEM projects, we ask that each team | ||
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Each World Championship team is required to present a poster at the Jamboree to judges and Jamboree attendees. There will be two formal poster receptions: one on Saturday, and one on Sunday. Teams have been randomly assigned to a poster session. Poster locations have been randomly assigned between the two main hubs: Stata Center, and Lobby 13. Please see the poster information sheet, in your team box, for your team’s specific poster session and poster location.<br> | Each World Championship team is required to present a poster at the Jamboree to judges and Jamboree attendees. There will be two formal poster receptions: one on Saturday, and one on Sunday. Teams have been randomly assigned to a poster session. Poster locations have been randomly assigned between the two main hubs: Stata Center, and Lobby 13. Please see the poster information sheet, in your team box, for your team’s specific poster session and poster location.<br> | ||
- | The poster must be no larger than 48 x 48 in (1.22m x 1.22m, A0 size is 0.88 x 1.19). Each team may only put up ONE poster. The poster should be hung up on one of the poster boards that will be set up at your assigned location.Clear push pins will be provided at the poster stands to attach the posters to the boards. Please only use these clear push pins. Do not use tape or the grey pins along the edge of the board. The grey pins hold the poster board onto the frame; if they are removed, the board will fall. Teams assigned to the Saturday poster reception should | + | The poster must be no larger than 48 x 48 in (1.22m x 1.22m, A0 size is 0.88 x 1.19). Each team may only put up ONE poster. The poster should be hung up on one of the poster boards that will be set up at your assigned location.Clear push pins will be provided at the poster stands to attach the posters to the boards. Please only use these clear push pins. Do not use tape or the grey pins along the edge of the board. The grey pins hold the poster board onto the frame; if they are removed, the board will fall. Teams assigned to the Saturday poster reception should set up their posters on 9am on Saturday, and remove their posters by 8pm Saturday evening. Teams assigned to the Sunday poster reception should set up their posters on 9am on Sunday, and remove their posters by 8pm Sunday evening. <br> |
Poster judges will be roaming throughout the Jamboree on Saturday and Sunday. Poster Reception A will take place on Saturday from 4pm to 6pm in the Stata Center and Lobby 13. Poster Reception B will take place on Sunday from 5pm to 7pm in the Stata Center and Lobby 13. All teams must remove their posters by 8pm on the day of their poster reception. Any remaining posters will not be saved. | Poster judges will be roaming throughout the Jamboree on Saturday and Sunday. Poster Reception A will take place on Saturday from 4pm to 6pm in the Stata Center and Lobby 13. Poster Reception B will take place on Sunday from 5pm to 7pm in the Stata Center and Lobby 13. All teams must remove their posters by 8pm on the day of their poster reception. Any remaining posters will not be saved. | ||
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- | <th width ="50%" align ="left"><b> | + | <th width ="50%" align ="left"><b>Entrepreneurship<br>Room 32-155<br>November 03 - 9:00am and 11:30am</b></th> |
- | <th width ="50%" align ="left"><b> | + | <th width ="50%" align ="left"><b>Workshops</b> |
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- | <td> <p align="justify">Entrepreneurship teams will be presenting in room 32-155 throughout the World Championship Jamboree. Be sure to watch these presentations and show your support!Entrepreneurship Jamboree takes place Sunday between 9:00am and 5:00pm. Refer to the schedule in your registration packet for additional details.</p> | + | <td> <p align="justify">Entrepreneurship teams will be presenting in room 32-155 throughout the World Championship Jamboree. Be sure to watch these presentations and show your support! Entrepreneurship Jamboree takes place Sunday between 9:00am and 5:00pm. Refer to the schedule in your registration packet for additional details.</p> |
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times. <br> | times. <br> | ||
- | Note: You must have your iGEM name badge in order to gain access to the social event. If you do not have your iGEM badge, you will not be allowed to enter the venue.</p> | + | Note: You must have your iGEM name badge in order to gain access to the social event. If you do not have your iGEM badge, you will not be allowed to enter the venue. Please note that according to Boston law, alcohol will not be served at this event.</p> |
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- | <td> <p align="justify">The awards ceremony will be held on Monday at Kresge Auditorium and will start at 9: | + | <td> <p align="justify">The awards ceremony will be held on Monday at Kresge Auditorium and will start at 9:00am, with breakfast starting at 8:00am. The judges will announce the finalists, who will then be asked to give their presentations again. All teams should be prepared to present at Kresge, so be sure to bring the necessary materials with you. After the finalists have given their presentations, the judges will deliberate and the iGEM from Above picture will be taken! Finally, the award winners will be announced and the 2013 World Championship Jamboree will officially end! <br> |
Note: For guest attendees, entrance to the awards ceremony is not guaranteed, and is dependent on the capacity | Note: For guest attendees, entrance to the awards ceremony is not guaranteed, and is dependent on the capacity | ||
of Kresge Auditorium.</p> | of Kresge Auditorium.</p> | ||
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- | After the finalists have given their presentations on Monday, we will be taking the 2013 World Championship iGEM from Above picture! The picture will be taken at the field by | + | After the finalists have given their presentations on Monday, we will be taking the 2013 World Championship iGEM from Above picture! The picture will be taken at the field by Kresge Auditorium (see map for location), weather permitting. Make sure to wear your iGEM team t-shirt! |
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- | <td> <p align="justify"> Vpte for your favorite iGEM team! This year we are continuing the tradition of the iGEMers' Prize | + | <td> <p align="justify"> Vpte for your favorite iGEM team! This year we are continuing the tradition of the iGEMers' Prize. A ballot will be in your team's box. Each team has one ballot. Completed ballots can be dropped off at the iGEM Headquarter table in Stata 32-144. Be on the lookout for your prize ballot and be sure to vote by Sunday at 7:30. Questions? Ask a volunteer.<br> |
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- | Awards will be presented at the awards ceremony on Monday (November | + | Awards will be presented at the awards ceremony on Monday (November 4th). Each team that wins an award will receive one trophy for the team as well as award certificates for each team member. These award certificates are separate from the participation certificates that all World Championship teams receive from their team box. Boxes for the trophies will be available in the lobby of Kresge Auditorium after the awards ceremony finishes). |
Congratulations on already winning your medal at the Regional Jamboree! Medals will not be given out at the | Congratulations on already winning your medal at the Regional Jamboree! Medals will not be given out at the | ||
World Championship. See the judging page for more details: https://2013.igem.org/Judging | World Championship. See the judging page for more details: https://2013.igem.org/Judging | ||
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<td> <p align="justify"> | <td> <p align="justify"> | ||
- | iGEM has moved! Come visit us at our great new space in One Kendall Square Monday November 4th between 3PM | + | iGEM has moved! Come visit us at our great new space in One Kendall Square Monday November 4th between 3PM – 6PM! We are a short walk from the Stata Center, on the corner of Hampshire Street and Cardinal Medeiros Avenue. See the map for directions. |
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Revision as of 22:14, 22 October 2013
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Jamboree Handbook |
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Welcome to the iGEM 2013 World Championship Jamboree and congratulations to all the teams that have advanced! The next few days will be full of exciting presentations, stimulating conversations, well-deserved awards, and most of all, a lot of fun! The following information will guide you through the whole Jamboree event from what to expect at Friday night practice all the way up to the awards ceremony on Monday. Please read through this whole guide! It contains useful instructions and information that will ensure your Jamboree experience will go as smoothly as possible. And as a special note to team leaders, you will have some extra responsibilities so please read the section below for team leaders. |
General Information | November 01 | November 02 | November 03 | November 04 |
General Information
iGEM HQ Staff Stata Center and Lobby 13 |
Contact Information |
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If you have a question or need help at any point during the Jamboree, you can visit the information center at the iGEM Headquarters desk in the Stata Center or look for one of the iGEM staff members on site.
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If you you need to get in touch with anyone at iGEM Headquarters (HQ) for an urgent matter, you may contact the following people:
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Transportation | Guests, Family and Friends Building 12 Room 156 November 01 - 3:00 pm |
Ihere are iGEM shuttles from the Hyatt hotel to on- campus and from on-campus/Hyatt to and from Jillian's Boston.
See the flyer in your registration folder for details. |
Guests, including family and friends are welcome to register for all iGEM Jamboree events. If guests want to attend the presentation sessions, poster session, social on Sunday, and the awards ceremony, they have to officially register and get a badge (on-site registration is available and can be paid for with all major credit cards, US$475). Limited access badges are also available at US $100 for each event.
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Meals | |
Food will be provided throughout the Jamboree. There will be lunch stations at both hubs: Stata Center and Lobby 13. Your team box will contain lunch tickets, which will be used to pick up your lunch. Badges must be visible in order to have access to all food. |
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November 01
Registration/Check-In Building 12 Room 156 November 01 - 6:00 pm |
Team Leaders |
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World Championship Teams can check-in on Friday afternoon (November 1st) for the Jamboree beginning at 6:00pm. Registration will be located in Building 12, room 156. |
Team leaders have a few responsibilities. Each team leader (or a designated representative) will be responsible for gathering any additional general release forms and handing them in at registration in order to obtain your team box. Team leaders are responsible for making sure individual team members receive the materials in the box. |
Team Boxes | General Release Forms |
Your team box will contain the following: |
The iGEM 2013 World Championship Jamboree will be a multimedia event: in addition to the team presentation
videos that will be uploaded online, we will also be uploading photos and videos from the entire event so
others can get an idea of what iGEM and the Jamboree is like. In order to comply with the law, all participants
attending the World Championship Jamboree must agree to the terms of the general release form on the registration website.
|
Badges | Friday Night Practice November 01 - 05:00 pm |
You will receive your name badge as part of your team box, as long as you have submitted your general release form. Please wear your badge at all times during the Jamboree and make sure it is clearly visible. Badges will be necessary for entrance into presentation rooms, for access to food, and for the iGEM social event. If you do not have a badge, you must register in order to obtain one. |
Teams will be allowed to practice on Friday night (November 1st) at MIT, beginning at 5:00pm. You can practice your presentation, and get to know fellow iGEM members. There are a limited number of rooms available, so please sign up online to reserve a room and time slot. |
November 02
Saturday Opening Ceremony Kresge Auditorium November 02 - 08:00 am |
Software Division Room 32-155 November 02 - 10:00 am - 4:00pm |
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The Saturday Opening Ceremony will officially kick off the 2013 World Championship Jamboree! The opening ceremony will be held at Kresge Auditorium at 9:00am on November 2nd, with breakfast starting at 8:00am. Be sure to attend, as we will also announce any new changes to the Jamboree and the events planned for the next few days. |
Software teams will be presenting in room 32-155 throughout the World Championship Jamboree. Be sure to watch these presentations and show your support! Software teams will be presenting on Saturday between 10:00am and 3:30pm, refer to the schedule in your registration packet for additional details. |
Presentations | Posters |
This year there are four presentation rooms located across the campus. Your team’s scheduled presentation time slot, session, and room have all been randomly assigned. Please see your team box for information on when and where your team will be presenting.
Presentations will take place on Saturday and Sunday. The schedule for presentations is divided into sessions based on track. If you are attending a presentation, please be courteous, stay for the whole session, and only leave the room during the scheduled breaks. Each team has 20 minutes of presentation time, 5 minutes for questions and answers, and 5 minutes to switch with the next presenters. Please be sure to bring the necessary equipment for your presentation, such as your laptop, cables/adaptors, and power supply, as iGEM will not provide these.
|
Each World Championship team is required to present a poster at the Jamboree to judges and Jamboree attendees. There will be two formal poster receptions: one on Saturday, and one on Sunday. Teams have been randomly assigned to a poster session. Poster locations have been randomly assigned between the two main hubs: Stata Center, and Lobby 13. Please see the poster information sheet, in your team box, for your team’s specific poster session and poster location. |
November 03
Entrepreneurship Room 32-155 November 03 - 9:00am and 11:30am |
Workshops |
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Entrepreneurship teams will be presenting in room 32-155 throughout the World Championship Jamboree. Be sure to watch these presentations and show your support! Entrepreneurship Jamboree takes place Sunday between 9:00am and 5:00pm. Refer to the schedule in your registration packet for additional details. |
After the presentations end on Sunday, there will be workshops to discuss a variety of topics: AlumniGEM, iGEM Divisions, sponsors, etc. More details will be provided at the Opening Ceremony on Saturday. Check the schedule for workshop times, locations, and topics. |
Social Event: Sunday night |
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On Sunday night after the poster reception and workshops, we will be hosting the iGEM 2013 Social Event at Jillian’s of Boston from 8:00pm to 12:00am. There will be food, dancing, billiards, bowling, and lounge space on the 2nd and 3rd floors of Jillian's Boston in the Fenway area. Each person will receive two drink tickets at the door for soft drinks/soda. After two full days of presentations, the Jamboree Social Event will be a welcome change, so we highly encourage all iGEM participants to attend. Relax and have fun! |
November 04
Awards Ceremony Kresge Auditorium November 04 - 9:00 am |
iGEM from above |
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The awards ceremony will be held on Monday at Kresge Auditorium and will start at 9:00am, with breakfast starting at 8:00am. The judges will announce the finalists, who will then be asked to give their presentations again. All teams should be prepared to present at Kresge, so be sure to bring the necessary materials with you. After the finalists have given their presentations, the judges will deliberate and the iGEM from Above picture will be taken! Finally, the award winners will be announced and the 2013 World Championship Jamboree will officially end! |
After the finalists have given their presentations on Monday, we will be taking the 2013 World Championship iGEM from Above picture! The picture will be taken at the field by Kresge Auditorium (see map for location), weather permitting. Make sure to wear your iGEM team t-shirt! |
iGEMers Prize | Medals and Awards |
Vpte for your favorite iGEM team! This year we are continuing the tradition of the iGEMers' Prize. A ballot will be in your team's box. Each team has one ballot. Completed ballots can be dropped off at the iGEM Headquarter table in Stata 32-144. Be on the lookout for your prize ballot and be sure to vote by Sunday at 7:30. Questions? Ask a volunteer. |
Awards will be presented at the awards ceremony on Monday (November 4th). Each team that wins an award will receive one trophy for the team as well as award certificates for each team member. These award certificates are separate from the participation certificates that all World Championship teams receive from their team box. Boxes for the trophies will be available in the lobby of Kresge Auditorium after the awards ceremony finishes). Congratulations on already winning your medal at the Regional Jamboree! Medals will not be given out at the World Championship. See the judging page for more details: https://2013.igem.org/Judging |
Open House | Luggage |
iGEM has moved! Come visit us at our great new space in One Kendall Square Monday November 4th between 3PM – 6PM! We are a short walk from the Stata Center, on the corner of Hampshire Street and Cardinal Medeiros Avenue. See the map for directions. |
If you need to check out of your hotel on Monday morning and need to stow your luggage somewhere, you can bring it to Kresge Auditorium. However, we cannot guarantee that it will be locked or supervised during the awards ceremony. Luggage can only remain at Kresge half an hour after the awards ceremony ends, so it is absolutely critical that your luggage be picked up by that time. |