World Championship Jamboree/Handbook

Welcome to the iGEM 2013 World Championship Jamboree and congratulations to all the teams that have advanced! The next few days will be full of exciting presentations, stimulating conversations, well-deserved awards, and most of all, a lot of fun! The following information will guide you through the whole Jamboree event from what to expect at Friday night practice all the way up to the awards ceremony on Monday. Please read through this whole guide! It contains useful instructions and information that will ensure your Jamboree experience will go as smoothly as possible. And as a special note to team leaders, you will have some extra responsibilities so please read the section below for team leaders.

If you have a question or need help at any point during the Jamboree, you can visit the information center at the iGEM Headquarters desk in the Stata Center, Lobby 13 or look for one of the iGEM staff members on site.
In these hubs will have poster locations, food (lunches, breaks), and sponsor tables. This year there will be three presentation rooms across the campus. Check your team box for information on where you should set up your poster, and present. For all locations on the MIT campus – Stata Center, Lobby 13, Kresge Auditorium, and other event locations, consult the map in your registration packet.

If you you need to get in touch with anyone at iGEM Headquarters (HQ) for an urgent matter, you may contact the following people:
Meagan Lizarazo + 1 - 617 - 949 - 6421
Kitwa Ng + 1 - 646 - 250 - 1012
If there is an emergency (medical emergency, fire, police, etc.) please contact MIT campus emergencies numbers:
From a cell phone, pay phone, or off-campus: + 1 - 617 - 253 - 1212
From a campus phone: 100

Ihere are iGEM shuttles from the Hyatt hotel to on- campus and from on-campus/Hyatt to and from Jillian's Boston. See the flyer in your registration folder for details.
The cities of Boston and Cambridge have a public transportation system that is comprised of buses and subways. You can find more information about the MBTA here:
http://www.mbta.com.
The World Championship Jamboree and its event locations are located near the MBTA Red Line at the Kendall/MIT subway stop. There are also several bus stops in the area.The school shuttle has stops across the campus. For more information about MIT shuttles see:
http://web.mit.edu/facilities/transportation/shuttles/index.html

Guests, including family and friends are welcome to register for all iGEM Jamboree events. If guests want to attend the presentation sessions, poster session, social on Sunday, and the awards ceremony, they have to officially register and get a badge (on-site registration is available and can be paid for with all major credit cards, US$450). Guests can check-in on Friday (November 1st) at 6:00pm, also at Building 12, room 156.If you did not register online, it will be possible to register on-site during the course of the Jamboree.
On Monday, however, on-site registration will take place at Kresge Auditorium. Entrance to the awards ceremony is not guaranteed to guests, and is dependent on the capacity of Kresge Auditorium.
Note: iGEM teams that have not advanced to the World Championship Jamboree, but would like to attend, will be considered guests.

Food will be provided throughout the Jamboree. There will be lunch stations at both hubs: Stata Center and Lobby 13. Your team box will contain lunch tickets, which will be used to pick up your lunch. Badges must be visible in order to have access to all food.
Specially requested meals, vegan / gluten-free/ allergy, will be served at Compton Lounge.

World Championship Teams can check-in on Friday afternoon (November 1st) for the Jamboree beginning at 3:00pm. Registration will be located in Building 12, room 156.
At Registration you will pick up your team box containing team member badges, participation certificates, registration packets, lunch tickets, and other important and useful information. Each team leader will be responsible for picking up the team box. This means that each member of the team DOES NOT have to stand in line at Registration.
Important: in order to pick up your team box, you will be required to turn in general release forms for each person that is on your team roster and registered to attend the World Championship Jamboree.

Team leaders have a few responsibilities. Each team leader (or a designated representative) will be responsible for gathering all team member general release forms and handing them in at Check-in in order to obtain your team box. Team leaders are responsible for making sure individual team members receive the materials in the box.

Your team box will contain the following:
- Team member badges
- Program & Schedule
- Internet Connection Instructions
- Team member certificates
- Lunch Tickets
- Other Information
- Map of iGEM events
- Jamboree Handbook
- Sponsor Information

The iGEM 2013 World Championship Jamboree will be a multimedia event: in addition to the team presentation videos that will be uploaded online, we will also be uploading photos and videos from the entire event so others can get an idea of what iGEM and the Jamboree is like. In order to comply with the law, all participants attending the World Championship Jamboree must print, fill out, and bring a general release form with them to the Jamboree.
Note: Team leaders, you must have a filled-out general release form for each member of your team that is on the official roster before you can pick up your team box. There will also be blank copies available at registration for you to fill out if you need another copy. If you have any questions or need further clarification, feel free to ask an iGEM staff member.

You will receive your name badge as part of your team box, as long as you have submitted your general release form. Please wear your badge at all times during the Jamboree and make sure it is clearly visible. Badges will be necessary for entrance into presentation rooms, for access to food, and for the iGEM social event. If you do not have a badge, you must register in order to obtain one.

Teams will be allowed to practice on Friday night (November 1st) at MIT, beginning at 4:00pm. You can practice your presentation, and get to know fellow iGEM members. There are a limited number of rooms available, so please sign up online to reserve a room and time slot.
Practice sessions will run from 4:00pm to 10:00pm, and there will also be pizza and soda provided on a first come, first serve basis. We cannot match the practice room with your actual presentation room. Remember, other teams will be practicing as well, so be sure to leave your practice room on time! Please leave all presentation rooms in the condition that you found them.
Note: there will not be technical staff on hand to help with audio/visual equipment. Be sure to bring any equipment, such as laptops and adaptors, with you.

The Saturday Opening Ceremony will officially kick off the 2012 World Championship Jamboree! The opening ceremony will be held at Kresge Auditorium at 9:00am on November 2nd, with breakfast starting at 8:00am. Be sure to attend, as we will also announce any new changes to the Jamboree and the events planned for the next few days.

Software teams will be presenting in room 32-155 throughout the World Championship Jamboree. Be sure to watch these presentations and show your support! Software teams will be presenting on Saturday between 10:00am and 4:00pm,refer to the schedule in your registration packet for additional details.

This year there are three presentation rooms located across the campus. Your team’s scheduled presentation time slot, session, and room have all been randomly assigned. Please see your team box for information on when and where your team will be presenting. Presentations will take place on Saturday and Sunday. The schedule for presentations is divided into sessions based on track. If you are attending a presentation, please be courteous, stay for the whole session, and only leave the room during the scheduled breaks.Each team has 20 minutes of presentation time, 5 minutes for questions and answers, and 5 minutes to switch with the next presenters. Please be sure to bring the necessary equipment for your presentation, such as your laptop, cables/adaptors, and power supply, as iGEM will not provide these.

Submit your Work In an effort to capture all of the hard work that teams have put into their iGEM projects, we ask that each team give us a copy of your presentation and a copy of your poster.To submit your files follow the instructions below. • Save your presentation and poster as a pdf file.
• 10 minutes before the start of each session, there will be an iGEM staff member at the front of each presentation room.
• Bring your laptop with the files on it to the front and the iGEM staff member will transfer your presentation and poster to a USB key that they will have with them.
Please make sure to do this in the 10 minutes prior to the start of the session! (NOT prior to your presentation time)

Each World Championship team is required to present a poster at the Jamboree to judges and Jamboree attendees. There will be two formal poster receptions: one on Saturday, and one on Sunday. Teams have been randomly assigned to a poster session. Poster locations have been randomly assigned between the two main hubs: Stata Center, and Lobby 13. Please see the poster information sheet, in your team box, for your team’s specific poster session and poster location.
The poster must be no larger than 48 x 48 in (1.22m x 1.22m, A0 size is 0.88 x 1.19). Each team may only put up ONE poster. The poster should be hung up on one of the poster boards that will be set up at your assigned location.Clear push pins will be provided at the poster stands to attach the posters to the boards. Please only use these clear push pins. Do not use tape or the grey pins along the edge of the board. The grey pins hold the poster board onto the frame; if they are removed, the board will fall. Teams assigned to the Saturday poster reception should have their posters set up by 9am on Saturday, and remove their posters by 8pm Saturday evening. Teams assigned to the Sunday poster reception should have their posters set up by 9am on Sunday, and remove their posters by 8pm Sunday evening.
Poster judges will be roaming throughout the Jamboree on Saturday and Sunday. Poster Reception A will take place on Saturday from 4pm to 6pm in the Stata Center and Lobby 13. Poster Reception B will take place on Sunday from 5pm to 7pm in the Stata Center and Lobby 13. All teams must remove their posters by 8pm on the day of their poster reception. Any remaining posters will not be saved.