Asia/Pre-Jamboree

Pre-Jamboree

Jamboree Registration	Safety Form	Poster
Asia Teams	Visa Request	Presentation
Calendar of Events	Mascot Green Show	Sign-up Practice Session
Jamboree Schedule	Rules for the Mascot Green Show	Software Tools
Team Project Description	Documentation	Currency
Safety Proposal	DNA Submissions	Weather
Track Selection	Judging Criteria	Voltage
Project Abstract	Judging Form	Guests, Family and Friends
Team Roster	Wiki Freeze

Jamboree Registration

A Regional Jamboree attendance fee of USD 375 per person is required for all divisions. Payment of Regional Jamboree attendance fees must be received by iGEM Headquarters by Aug 23, 2013 at 11:59pm EDT. Payments after the due date will have to pay an extra $50.00 and are limited to on-site registration. All iGEM team members are required to register by September 7th; pre-registration is strongly encouraged for all others. Head to the attendance fee page to find out more details about the terms and policy of the registration.

Asia Teams

There are 75 teams registered for the iGEM Asia 2013.

Calendar of Events

Click here to view.

Jamboree Schedule

Click here to download.

Team Project Description

Please see this page for more information. The preliminary team project description should be posted on the wiki by July 15th.

Safety Proposal

Please see this page for more information. The submission due date is September 7th.

Track Selection

Track selection helps group similar projects together so that they may be judged fairly and share presentation time. It is important that you submit your track selection on time, by September 7th. You can find a list of the tracks on the tracks selection page and see judging criteria for each track. Email your top 3 track selections, in order of preference, to hq(at)igem.org.

Project Abstract

In order to provide others with a summary of what your project is about, we will be asking each iGEM team to submit an abstract of 100-150 words along with your project title (maximum 15 words) by September 7th. Your abstract will be used in the Jamboree program that will provide a guide to the different topics that iGEM teams will be presenting. Please see the project abstract page for more details. Check out project abstracts from the Asian teams here!

Team Roster

In order to get a final list of team members, each team must finalize their team roster by September 7th. For your roster to be finalized, each team member must have a user account and be listed on the Team Information page. Note that all members must be confirmed and NOT listed as "pending" (i.e. they should be in the Team Roster section of the Team Information page. See this example. Be sure to include all members who participated over the summer, not only those who will be attending the Jamboree, as this list will be used to create participation certificates (so check for spelling mistakes too!). For more information on how to add members/edit your Team Information page see the iGEM team Registration Handbook.

Safety Form

Please see page for more information. The submission due date will be on September 7th.

Visa Request

In previous years there were several teams that were not able to attend the Jamboree due to visa problems. If you need to apply for a visa to come to the Regional or World Championship Jamboree, please do so by June 30th at the latest.

iGEM Asia does not have any authority over consulate offices or the visa application process. The only way to have the highest chance of obtaining a visa is to apply early. If you do not yet know who will be attending the Jamboree in October, to err on the side of caution have all members apply for visas. Detailed information about Visit Visa / Entry Permit Requirements for the Hong Kong Special Administrative Region can be found here.

Since the World Championship Jamboree will take place at MIT in Cambridge, MA, US four weeks after the Asia Regional Jamboree, it is crucial that all participants of iGEM 2013 should apply for and obtain the necessary visas to travel to the US at least three months prior to the World Championship Jamboree (i.e. by end of June 2013). Students should apply for B-1 visas (business visas), not B-2 (travel visas). Under a travel visa you are not allowed to present at a conference. If you need a visa invitation letter specific to the Regional Jamboree, please contact iGEM Headquarters.

Mascot Green Show

Help us bring some iGEM fun to the evening of October 5! Bring your team mascot to the social event! There will be a mascot show. Design your mascot costume with the use of some environmentally-friendly materials and nominate a representative of your team to wear it during the mascot green show.

Rules for the Mascot Green Show:

There will be three best mascot design prizes voted by each participant. Participants should vote for designs that can promote Synthetic Biology with the use of environmentally-friendly materials. Participants cannot vote for their own teams. Each team will be allocated a time to present how their mascot costumes can promote Synthetic Biology and what environmentally-friendly materials they use. Teams have to prepare their already-made mascot costume to take part in the game. No on-site costume materials will be provided.

Ho Sin Hang Hall, S.H. Ho College

Documentation

Project: According to the iGEM requirements, each iGEM team's project should be documented on the iGEM 2013 wiki site with enough detail to replicate it independently. Additional presentational information about the team - their story, the rationale for the project, failures, successes, future work, etc. - is highly encouraged. Remember that these wiki pages will be the main source of inspiration for future teams, and having good documentation on them and in the part description in the Registry increases the likelihood of more teams building on your project and your parts. What is considered proper documentation is decided by the judging committee and you can find details about proper documentation on the judging page. Parts: iGEM requirements also state that all teams must properly document their parts on the Registry of Standard Biological Parts. The judging committee also decides what is considered proper part documentation. See the judging page for details. Remember, that the success not just for iGEM, but for the whole of synthetic biology, depends on the development of well-characterized, reliable, standardized biological parts that have been designed to be simple to use and understand. The submission due date will be on September 18th.

DNA Submissions

iGEM teams are expected to submit their parts to the Registry of Standard Biological Parts, to be received by the Registry on September 18. Please take a look at the submissions page linked below. In addition to submitting your parts, you must also declare which of your parts are "favorites". Judges will only be looking at favorite parts so make sure to promote them before September 18th. See the DNA submission requirements for more information about the DNA submission process.

Judging Criteria

Similar to the past iGEMs, all teams can earn medals (bronze, silver and gold) upon fulfilling a set of requirements. Apart from these, there are ten special prizes awarded to honor specific innovative and unique contributions. Please see the judging page for more details.

Judging Form

Teams will be required to submit a judging form that outlines their accomplishments according to the judging criteria. Judging forms are available online and will be due on September 26th. See the judging forms page for more information.

Wiki Freeze

iGEM 2013 team wikis will be frozen on September 26 at 11:59 EDT. See the wiki freeze page for more details.

Poster

There will be a poster session on Saturday. Locations will be assigned at random prior to your arrival at the Regional Jamboree. Teams may set up their posters beginning at 6pm on Fri, or during the breakfast time and the first break on Sat inside the Yasumoto International Academic Park. Please have your poster up as early as possible, because poster judges will be roaming throughout Saturday. Posters shall be NO LARGER than 96cm (width) x 137cm (height). Each team may only put up ONE poster. For details on poster judging see the judging page. Keep in mind that the poster must be able to convey your team's project fully. It should be able to be judged without any external information or input from team members. iGEM Asia will be asking for a copy of your poster in pdf format for our files. You will be required to provide the pdf version of your poster at the beginning of your scheduled presentation session.

Presentation

Each registered iGEM team is to make a 20-minute presentation, followed by 5 minutes of question/answer session. A laptop will NOT be provided for your team - please make sure you bring your own laptop from which to display your presentation as well as any necessary accessories to connect the laptop to a projector cable. iGEM 2013 Asia will also be asking for a copy of your presentation in pdf format for our files. You will be required to provide the pdf version of your presentation at the beginning of your scheduled presentation session.

Sign-up Practice Session

Friday October 4th: Presentation Practice

Please check ONLY one box in a specific time and room that you would like to reserve on Friday night (October 4th) to practice your talk with your registered team name at this link.

Important notice: The booking system runs on first-book-first-reserve basis. Each team can ONLY fill in ONCE with their registered username. No change can be made after you filled in. Do think twice before you fill. The deadline for reserving a practice slot is Oct 3rd at 9:00am (HK time).

Please be noted that there will NOT be any A/V (audio/visual) support on site. Nine rooms will be unlocked during the practice session and you should use them and leave them as you found them. Also, we apologize that we cannot match the room that you will ultimately give your presentation in with the practice room. This should, however, give you a chance to practice your talk in a new environment. Please keep in mind that there will be teams waiting to use the room after you, so make sure that your practice finishes on time.

Software Tools

Please visit this page for more information.

Currency

The legal tender is Hong Kong dollar (HKD). The exchange rates vary on a daily basis, you may get a general idea of the currency conversion here.

Weather

Hong Kong has a humid subtropical climate. Summer is hot and humid with occasional showers and thunderstorms, and warm air coming from the southwest. Summer is when typhoons are most likely, sometimes resulting in flooding or landslides. Winters are mild and usually start sunny, becoming cloudier towards February; the occasional cold front brings strong, cooling winds from the north. The most temperate seasons are spring, which can be changeable, and autumn, which is generally sunny and dry. Hong Kong averages 1,948 hours of sunshine per year, while the highest and lowest ever recorded temperatures at the Hong Kong Observatory are 36.1 °C (97.0 °F) and 0.0 °C (32.0 °F), respectively.

Short sleeves clothes plus light sweaters or jackets are recommended. Having an umbrella around is always a good idea just in case there is an occasional rain. You may visit The Hong Kong Observatory to get a useful 7 day weather forecast.

Voltage

The voltage is 220 volts (50 Hz AC). Three-rectangular plugs and sockets are commonly used. Foreign appliances may require an adapter or a transformer.

Guests, Family and Friends

Guests, family and friends are welcome to come to the Jamboree. Each must register and pay the Jamboree attendance fee. As space is limited in presentation rooms and at the Opening and Awards ceremonies, preference will be given to iGEM team members. Extra seating will be available on a space available basis. Payment of the Regional Jamboree attendance fee does not guarantee a seat in presentation rooms nor at the Opening and Awards ceremonies.